Agency Accounts

All approved student organizations will be issued an Alamo Community College District agency account upon request. The ACCD Agency Fund Form (Attachment #4) must be completed and returned to the Office of Student Activities to establish a new account.

The agency account remains with the organization, if after a period of four consecutive semesters the account is idle or no funds exist, the Office of Student Activities will close the account. In lieu of any valid disposition instructions, funds remaining will be disbursed among active student organizations at the discretion of the Director of Student Activities.

Deposits (Attachment #5) and withdrawals (Attachment #6) to an agency account are conducted in the PAC Bursar’s Office. The Petty Cash Authorization Form must be on file in the Bursar’s before any transactions can be made with the account.

The student organization is responsible for maintaining accurate records of all receipts and disbursement of funds.

Withdrawal of petty cash requires a non-travel petty cash request form. An authorized student and the sponsor must sign the request. Money will only be released to the student. The sponsor cannot pick up money from an agency account.

Palo Alto College and ACCD will not be responsible for any financial obligations incurred by the student organization. The student organization and the sponsor are responsible for all financial obligations.

Organizations subjecting ACCD, PAC and/or the Office of Student Activities to financial repercussions will forfeit their status as recognized student organization for a period of time to be determined by the Director of Student Activities.